Tenured and Probationary Faculty Analyst

Job no: 530981 Work type: Staff Location: San José Categories: Confidential, Probationary, Full Time, Human Resources, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) Job Summary Reporting to the Senior Director of Faculty Services, the incumbent supports faculty evaluation processes, including eligibility, timelines, committee formation, tracking, case progression, and administration of reviews in eFaculty, and is the specialist on all performance reviews and periodic evaluations of probationary and tenured faculty.
The incumbent works independently with sensitive and confidential data and is responsible for communication with faculty members, department chairs, deans, and the Office of the Provost related to these processes.
In addition, the incumbent provides data to University Personnel (UP) Management related to the evaluation processes and to grievances related to these processes.
The incumbent is responsible for ensuring CBA and policy adherence and directs policy interpretation questions to appropriate offices as necessary.
Incumbent serves as subject matter expert for establishing faculty processes and training on eFaculty system.
Incumbent interfaces with vendors to leverage product potential to meet SJSU’s needs.
They also work with their team in Faculty Services (FS) and others in UP to ensure end-to-end, from case identification to completion and archiving of reviews.
Incumbent serves to backup other FS team members and works collaboratively to make the unit successful.
Key Responsibilities Oversee processing of tenure line faculty reviews, including establishing calendars for review, oversight of all case creation, movement of cases, managing committees, reviewers, and access to cases, and ensuring timely completion and reporting of outcomes.
Work within the eFaculty software platform to establish cases, assist users, manage access authorization, manage case flow, ensure complete, timely reviews, ensure accuracy of information, provide notifications, distribute evaluations and decisions to candidates and authorized others, and track all recommendations and decisions.
Track and report all tenure line faculty members’ career milestones, such as managing Tenure Clock Stop requests, evaluation eligibility and timelines, evaluation outcomes, retreat rights of administrators.
Manage the reporting of committee members and appropriate administrators and their compliance with training requirements.
Work with Senior Director, Faculty Services to establish workflows, case timelines, calendars, review documents, training materials, and messaging, among other things, that are consistent with CSU guidelines, SJSU Policies, and the CSU-CFA Collective Bargaining Agreement.
Communicate with faculty about dossier materials, adhering to the collective bargaining agreement and University policies and procedures.
Serve as the expert on eFaculty, the suite of evaluation software currently provided by Interfolio.
Work with Faculty Services team to provide quick, effective service to faculty, staff and administrators.
Hold office hours and be available for consultations with SJSU stakeholders in office, chat services, via teleconference, over the phone, via email and other media.
Administer and maintain databases related to faculty eligibility, review outcomes, and so forth in collaboration with other Faculty Services and UP team members.
Provide backup to other Faculty Services team members, including learning other processes, performing duties, and assisting them in their roles as needed.
Knowledge, Skills & Abilities Knowledge of Academic Affairs organization and operations as related to RTP and other faculty evaluation processes Knowledge of CSU Guidelines, SJSU Policies, and the CSU-CFA Collective Bargaining Agreement as they pertain to roles, responsibilities, protections, and evaluations of tenure line faculty Knowledge of Tenure line faculty career lifecycle, academic work cycles, academic assignments, faculty ranks, and evaluation requirements, processes, and procedures Strong problem-solving skills with a focus on solutions Strong quantitative analysis and business math skills Strong organizational skills Ability to think swiftly with clarity to provide effective solutions efficiently Ability to collaborate with others, including constructive participation in a work team Ability to provide solutions for complex, system-related problems Ability to learn, use and maintain databases and software platforms Required Qualifications Bachelor’s degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position Three years of administrative work experience Preferred Qualifications Master’s degree in business, education, social science, or a field related to the job functions Experience working in higher education Experience managing evaluation processes of tenure line faculty Compensation Classification: Confidential Administrative Support II Anticipated Hiring Range: $6,369/month - $6,634/month CSU Salary Range: $4,464/month - $10,180/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary.
For more information on programs available, please see the Employee Benefits Summary.
Application Procedure Click to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: September 7, 2023 through September 20, 2023.
This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Contact Information University Personnel jobs@sjsu.
edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.
S.
Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.
The system wide policy can be found at https://calstate.
policystat.
com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.
edu.
Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment.
SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.
Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes: criminal check, employment and education verification.
Depending on the position, a motor vehicle and/or credit check may be required.
All background checks are conducted through the university's third party vendor, Accurate Background.
Some positions may also require fingerprinting.
SJSU will pay all costs associated with this procedure.
Evidence of required degree(s) or certification(s) will be required at time of hire.
SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS.
(e.
g.
H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.
sjsu.
edu/clery/docs/SJSU-Annual-Security-Report.
pdf.
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming.
The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years.
A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.
edu.
Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.
sjsu.
edu/clery/docs/SJSU-Annual-Fire-Safety-Report.
pdf.
The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus.
A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.
edu.
Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority.
Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.
Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws.
This policy applies to all SJSU students, faculty and staff programs and activities.
Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).
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