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Posted : Friday, August 30, 2024 06:13 AM
Come join our team at WMH Corporation! We are a transportation civil engineering firm located in the San Francisco Bay Area in search of an ambitious, detail-oriented, organized Project Administrator to join our team.
As a Project Administrator, you will be providing administrative and accounting support to our Business Operations Manager and Project Managers on projects with some of the most recognized transportation agencies in the Bay Area, including Santa Clara VTA, San Francisco County Transportation Authority, Bay Area Transit Authority, Alameda County Transportation Authority, and Caltrans, to name a few.
Qualifications * 2+ years of project administrative experience in A/E/C industry (preferably civil engineering) * Associate’s degree in Business a plus! * Working knowledge of Microsoft Office and proficiency in Excel * Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously * Accurate data entry, writing and editing skills * Excellent time management and communication skills (verbal and written) * Solutions oriented/team player Primary Responsibilities Project Administration (70%) Support Project Managers in the administrative duties of Project Management, for example, * Assist with budget management for various projects * Review and prepare contracts * Review all invoices and change orders associated with the project * Review and maintain contract compliant certificates of insurance for various projects and clients * Manage monthly subconsultant invoice cycle (invoice review, data entry, preparing invoices, etc.
) * Assist with print production projects, including plan sets, proposals, public outreach mailings, etc.
General Administrative (30%) * Overall responsibility for the office including the maintenance and operations, workplace safety, and contract services.
* Maintain general office supply inventory, place orders for various business centers, searching of needed items, disbursing orders upon delivery to appropriate ordering party, and applying costs to proper business center * Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors and identify additional efficiency opportunities for the office * Preparing expense reports * Assist with new employee onboarding * Event planning (meetings, training seminars, team building events, etc.
) WMH Corporation offers competitive compensation and benefits as well as the development resources you need to advance your career.
Come join us! A Little More About Us WMH Corporation provides professional project management and design services for transportation agencies throughout California.
Our skills have been proven by the successful completion of numerous transportation projects for state and local agencies.
These projects include planning, preliminary engineering, final design and construction support services for new roadway alignments, roadway widening and extensions, interchanges and intersections, roadway rehabilitation, toll plaza improvements, airport infrastructure, local road improvements, transit, truck and bicycle and pedestrian facilities - in a variety of geographic and environmental settings.
WMH Corporation is an EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION employer– Minority/Female/Disability/Veteran Candidates are considered for employment with WMH Corporation without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status (specifically status as a disabled veteran, recently separated veteran, armed forces service medal veteran, or active duty wartime or campaign badge veteran) or other classification protected by applicable federal, state or local law.
Job Type: Full-time Pay: $60,000.
00 - $75,000.
00 per year Benefits: * 401(k) * Dental insurance * Employee assistance program * Health insurance * Health savings account * Life insurance * Paid time off * Vision insurance Schedule: * Monday to Friday Ability to Commute: * San Jose, CA 95113 (Required) Work Location: In person
As a Project Administrator, you will be providing administrative and accounting support to our Business Operations Manager and Project Managers on projects with some of the most recognized transportation agencies in the Bay Area, including Santa Clara VTA, San Francisco County Transportation Authority, Bay Area Transit Authority, Alameda County Transportation Authority, and Caltrans, to name a few.
Qualifications * 2+ years of project administrative experience in A/E/C industry (preferably civil engineering) * Associate’s degree in Business a plus! * Working knowledge of Microsoft Office and proficiency in Excel * Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously * Accurate data entry, writing and editing skills * Excellent time management and communication skills (verbal and written) * Solutions oriented/team player Primary Responsibilities Project Administration (70%) Support Project Managers in the administrative duties of Project Management, for example, * Assist with budget management for various projects * Review and prepare contracts * Review all invoices and change orders associated with the project * Review and maintain contract compliant certificates of insurance for various projects and clients * Manage monthly subconsultant invoice cycle (invoice review, data entry, preparing invoices, etc.
) * Assist with print production projects, including plan sets, proposals, public outreach mailings, etc.
General Administrative (30%) * Overall responsibility for the office including the maintenance and operations, workplace safety, and contract services.
* Maintain general office supply inventory, place orders for various business centers, searching of needed items, disbursing orders upon delivery to appropriate ordering party, and applying costs to proper business center * Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors and identify additional efficiency opportunities for the office * Preparing expense reports * Assist with new employee onboarding * Event planning (meetings, training seminars, team building events, etc.
) WMH Corporation offers competitive compensation and benefits as well as the development resources you need to advance your career.
Come join us! A Little More About Us WMH Corporation provides professional project management and design services for transportation agencies throughout California.
Our skills have been proven by the successful completion of numerous transportation projects for state and local agencies.
These projects include planning, preliminary engineering, final design and construction support services for new roadway alignments, roadway widening and extensions, interchanges and intersections, roadway rehabilitation, toll plaza improvements, airport infrastructure, local road improvements, transit, truck and bicycle and pedestrian facilities - in a variety of geographic and environmental settings.
WMH Corporation is an EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION employer– Minority/Female/Disability/Veteran Candidates are considered for employment with WMH Corporation without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status (specifically status as a disabled veteran, recently separated veteran, armed forces service medal veteran, or active duty wartime or campaign badge veteran) or other classification protected by applicable federal, state or local law.
Job Type: Full-time Pay: $60,000.
00 - $75,000.
00 per year Benefits: * 401(k) * Dental insurance * Employee assistance program * Health insurance * Health savings account * Life insurance * Paid time off * Vision insurance Schedule: * Monday to Friday Ability to Commute: * San Jose, CA 95113 (Required) Work Location: In person
• Phone : NA
• Location : 55 South Market Street, San Jose, CA
• Post ID: 9023734045
